Exit Management & Full & Final Settlement India 2026: Auto-Calculate

Full & Final Settlement Components

Payments (Credit)

1. Pending salary: Days worked in final month
2. Leave encashment: Unused PL × per-day rate
3. Bonus/incentive: Pro-rated for months worked
4. Gratuity: If >5 years service

Deductions (Debit)

1. Notice period shortfall: If resigned without serving notice
2. Advance salary: If taken
3. Loss of company property: Laptop, phone not returned

F&F Timeline

Legal: Within 45 days of last working day.

Manual calculation: 4-8 hours per employee (error-prone).

HRMS (PeopleVio, Keka, GreytHR): Auto-calc F&F in 10 minutes.

Exit Interview

Purpose: Understand why employee leaving.

HRMS: Digital exit interview form (10 questions).

Data: Track exit reasons (better pay elsewhere = 40%, work-life balance = 30%).

Notice Period Tracking

Scenario: Employee resigns (1-month notice). Leaves after 2 weeks.

HRMS: Auto-calc notice shortfall (2 weeks salary deducted from F&F).

Exit Checklist

• Resignation accepted
• Notice period served (or paid)
• Assets returned (laptop, ID card)
• Exit interview completed
• F&F calculated
• Experience letter issued
• Payroll removed from next month

HRMS automation: All checklist tracked in system.

Best F&F: GreytHR (most accurate calc, 22-year track record)

Best value: PeopleVio (₹36K/year, F&F included)

Try: 14-Day Trial