Frequently asked questions

PeopleVio is multi-tenant from the ground up — every record is scoped to a company ID at the database level, so one tenant can never see or query another tenant's employees, payroll, or documents.

We get your company and its first admin account ready the same day you reach out — you can start adding employees and running attendance right away.

PeopleVio covers salary structures (Basic / HRA / Allowances / Deductions), INR payslips, Indian holiday calendars, optional TDS on salary with both old and new tax regimes, employee tax declarations and Form 16. With EPFO and ESIC switched on, payroll also calculates PF and ESI, and PeopleVio generates the EPFO ECR file and the ESIC monthly return and tracks challans. Professional Tax isn't calculated — enter it as a deduction in payroll.

No. Profile changes, resignations, comp offs and expenses always follow the same pattern: the employee submits a request, and nothing is applied until an admin approves it.

Not yet — PeopleVio is a responsive web app, so check-in/out, leave, and approvals all work well from a phone browser, with geofencing validated server-side via the browser's location API.

Yes — machines that use the ZKTeco protocol (ZKTeco, eSSL, Realtime, Mantra and similar) push each punch to PeopleVio through their Cloud Server (ADMS) setting. Machines that can't push can send punches through an API, and punch logs can be imported as CSV. Punches become attendance records, so payroll uses them with no manual export. Confirm your exact machine model in a demo.

By default payroll deducts only for days recorded as Absent or Half Day. Admins can turn on an option in Settings that also counts past working days with no attendance record as unpaid — weekly offs, holidays, days before joining, approved or pending leave and redeemed comp offs are never counted.

An admin switches on TDS in company settings. Employees then submit a tax declaration (regime choice and investment details), an admin approves it, and payroll calculates monthly TDS using the old or new regime. A Form 16 PDF can be downloaded for any financial year. Surcharge and income from a previous employer are not handled.

An admin drafts an offer with the candidate's details and salary breakup, releases it by email, and the candidate accepts or declines on a public page after entering a one-time code sent to their email. Offers are tracked from draft to accepted, declined or withdrawn, come with a PDF and your own terms and conditions, and an accepted offer can be turned into an employee record in one click.

Yes. An employee submits a correction request for a day with the times and a reason, and the change is applied only once an admin approves it.

Admins set one or more office locations with a radius under Settings. When locations are configured, employees must be physically within range to check in or out — validated server-side, not just on the device.

Approved-but-unpaid claims are automatically swept into the next payroll run as a reimbursement, added to that month's net pay — no manual tracking needed.

Yes — the admin team grid shows whole-company attendance for a month at a glance, and admins can mark or edit any employee's attendance directly from it.

Employees can request a compensatory day off for working on a weekly-off or holiday date. Once an admin approves it, the employee redeems it against a date of their choosing.

Resignation is employee-initiated and admin-approved. Once approved, the employee is automatically marked inactive — no separate offboarding step.

Yes. PeopleVio has eight standard roles and lets you create your own, each with view or manage access per section — for example, someone can run payroll without touching recruiting. A user can hold several roles, changes apply immediately, and every role change is recorded in the audit log.

Yes — recruiting with a candidate pipeline, onboarding and exit checklists, quarterly goals with key results, review cycles with self and manager ratings, and learning courses with completion tracking are all built in.

For anonymous surveys PeopleVio never stores who answered — only a one-way key that stops someone answering twice — and results appear only once at least 3 people have responded.

Yes — beyond the fixed salary structure, admins can add custom pay components (earnings or deductions) for any employee, for roles with variable pay.