Payroll software built for Indian payroll

Excel and manual process vs PeopleVio

Indian payroll compliance, handled in the same run

Indian payroll isn't just salary minus deductions. Every month you need the right paid days, PF on the right wages, ESI for employees within the ceiling, TDS that reflects each employee's regime and declarations, and payslips that show all of it clearly. When these live in different spreadsheets, a single change — a late joiner, a loss-of-pay day, a revised declaration — has to be updated in four places.

In PeopleVio, one payroll run does all of it. Paid days come from attendance and leave. PF is calculated with your establishment's EPF settings, on earned wages after loss of pay. ESI is calculated on the components you configure, with contribution periods tracked. TDS is projected for the year from the salary structure and the employee's approved declaration, under the old or new regime, and recalculated each month as tax already deducted builds up.

• PF: employee and employer shares, EPS, EDLI, admin charges and VPF
• ESI: employee and employer contributions on configured wage components
• TDS: old and new regime slabs, standard deduction, 80C, 80D, 80CCD(1B) and HRA exemption
• Form 16 PDFs for any financial year
• Professional tax entered as a fixed deduction in the salary structure

A worked example: from attendance to payslip

Take an employee with a basic salary of ₹20,000, HRA of ₹10,000 and other allowances of ₹10,000 — a gross of ₹40,000 a month. In a 30-day month, they have 2 days of loss of pay in the attendance calendar, and an approved fuel expense of ₹1,500.

PeopleVio prorates each fixed component for the 28 paid days, so earned gross is ₹37,333. With PF on basic, PF wages are ₹18,667 and the employee's 12% PF is ₹2,240. Gross is above the ESI ceiling, so there's no ESI. Under the new regime, annual income at this level is within the rebate, so TDS is nil. The ₹1,500 expense is added as a reimbursement, separate from earnings.

Net pay comes to ₹37,333 − ₹2,240 + ₹1,500 = ₹36,593, and the payslip shows every line — earnings, PF, the 2 loss-of-pay days and the reimbursement — so the employee can see exactly how the number was reached. The 2 days are also reported as non-contributory days in that month's ECR.

Moving payroll from Excel to PeopleVio

Most companies come to PeopleVio from an Excel salary sheet or a basic payroll tool. The move is usually done in a few steps, and you can run one month in parallel to compare the numbers before you switch over fully.

• Import employees in bulk from a spreadsheet, with joining dates, departments and salary details — an exported file can be edited and imported again
• Set each employee's salary structure: basic, HRA, other allowances and fixed deductions
• Set office timing, weekly offs, holidays and leave quotas so attendance and leave drive paid days
• Switch on TDS, EPFO and ESIC when you're ready, and add UAN and ESI details to employee records
• Run the first payroll, compare it with your existing sheet, and send payslips once it matches

Who can see and run payroll

Salary data is sensitive, so access is controlled by role. PeopleVio has eight standard roles — including Payroll Admin — and lets you create your own, each with view or manage access per section. A payroll admin can run salaries without seeing recruiting; a manager can approve leave without seeing anyone's pay.

Every company's data is isolated at the database level, administrative actions are recorded in an audit log, and role changes apply immediately. Employees only ever see their own payslips and tax documents.

A monthly payroll routine that takes an hour

Payroll goes wrong when it's rushed at the end of the month. With attendance, leave and expenses already in PeopleVio, the monthly routine becomes a short checklist rather than a week of reconciliation.

In the last days of the month, make sure leave requests, attendance corrections and comp offs are approved, and add any one-off earnings or deductions — incentives, arrears, recoveries — for the month. Check new joiners have salary structures and leavers have their last working day recorded. Then run payroll: PeopleVio prorates every employee for paid days, calculates PF, ESI and TDS, and adds approved reimbursements.

Review the totals and any unusual payslips — a zero net pay, a big change from last month, an employee with many loss-of-pay days. Once it looks right, send payslips; every employee gets a PDF by email and can download it from the portal. With EPFO and ESIC switched on, download the ECR and the ESIC return, pay the challans by the 15th and mark the month paid.

• Approve pending leave, corrections and comp offs
• Add the month's incentives, arrears and recoveries
• Run payroll and review exceptions
• Send payslips
• File PF and ESI and record challans by the 15th

Payroll for 10, 50 or 300 employees

A 10-person company and a 300-person company need different things from payroll software. Small teams usually want speed and simplicity: one person runs payroll alongside everything else, so it has to be quick and hard to get wrong. PeopleVio's salary structures, attendance-linked proration and emailed payslips cover that without setup projects.

As teams grow past 20 employees, PF becomes mandatory, and from 10 employees in covered areas, so does ESIC — at which point statutory files and challans matter as much as the salary itself. Larger teams also need control over who sees what: roles with view or manage access per section mean payroll can be delegated without exposing salaries to everyone in HR.

Because pricing is per active employee, with lower rates as the team grows, you don't pay for capacity you aren't using — and you don't need to change systems as you scale.

Payroll software price in India

PeopleVio is priced per active employee per month, starting at ₹59 on monthly billing or ₹49 billed annually, with lower rates for larger teams. Here's what a typical team pays each month:

Prices exclude GST. See the pricing page for every tier.