Hire from one pipeline, not ten inboxes

Excel and manual process vs PeopleVio

A hiring pipeline you can see at a glance

Every candidate in PeopleVio sits in one stage of a simple pipeline: Applied, Screening, Interview, Offer, and finally Hired or Rejected. The board view shows how many people are at each stage for an opening, so you can tell immediately whether a role is stuck at screening or waiting on offers.

Openings carry a department, location and employment type, and can be closed once filled. For small businesses that hire a few roles at a time, this replaces the spreadsheet of names and the inbox full of resumes with something everyone on the hiring team can follow.

Better decisions with ratings and notes

Hiring mistakes often come from feedback that never got written down. PeopleVio keeps the candidate's resume, a 1–5 star rating and interview notes together on the candidate's record. After each conversation, the interviewer adds their notes, so the next person in the process — and the person making the final decision — sees the full picture.

Access to recruiting is controlled by role, so hiring managers and HR can work on candidates without seeing payroll or other sensitive HR data.

Offer letters candidates accept online

When you've chosen a candidate, create an offer with their details, designation, department, joining date and salary breakup — basic, HRA and other allowances. Your company's terms and conditions, set once in settings, are printed as a numbered list on the PDF. You can edit the offer until you release it.

Releasing it sends the candidate an email with a secure, unguessable link. They review the offer and accept or decline after entering a one-time code sent to their email, so only the candidate can respond. Every offer is tracked as draft, released, accepted, declined or withdrawn, with the decline reason when one is given.

From accepted offer to day one

An accepted offer becomes an employee record in one click, carrying over the candidate's details, designation, department, joining date and salary structure — with the link between the offer and the employee kept on record. From there, the onboarding checklist starts, the new hire completes their profile through self-service, and the salary structure is ready for their first payroll.

Because hiring, onboarding, attendance and payroll are in the same system, nothing is typed twice between the offer and the first payslip.

A hiring process for small businesses

Small companies rarely need an enterprise applicant tracking system. They need a short, repeatable process that doesn't depend on one person's inbox — and that ends with the new hire set up correctly for payroll.

• Write the role: responsibilities, must-have skills and salary range
• Open the role in PeopleVio with department, location and employment type
• Add candidates as applications arrive, with their resumes
• Screen quickly and move candidates to Screening or Rejected
• Interview with a consistent set of questions and record notes and a rating
• Choose the candidate and release an offer letter
• Convert the accepted offer to an employee and start onboarding

Spreadsheet hiring vs an ATS

A spreadsheet works for one or two openings. Beyond that, the problems pile up: candidates fall through the cracks, nobody knows who interviewed whom, feedback lives in chats and offer letters are edited copies of the last one.

An ATS keeps the whole process in one place. In PeopleVio, every candidate has a stage, a resume, a rating and notes; every offer has a status; and the person making the final call sees all of it. Because recruiting is part of the same HRMS as onboarding, attendance and payroll, there's no separate tool to pay for, and no data to retype when a candidate joins.

Collaborating with hiring managers

Hiring is a team effort: HR sources and screens, hiring managers interview, and a founder or department head often makes the final call. When feedback is scattered across chats and calls, the decision ends up being made on the loudest opinion rather than the evidence.

In PeopleVio, everyone involved sees the same candidate record — resume, stage, star rating and interview notes — and adds to it after each conversation. Access is controlled by role, so a hiring manager can work on candidates without seeing payroll or other employees' data. When it's time to decide, the comparison is on the screen, not in someone's memory.

Offer letters that match payroll

A frequent source of first-month complaints is a salary that doesn't match the offer letter. Because offers in PeopleVio are created with the same salary components used in payroll — basic, HRA and other allowances — and an accepted offer pre-fills the new employee's record, the structure in the offer is the structure in the first payroll.

Your terms and conditions are set once and printed on every offer, so probation, notice period and other clauses are consistent for every hire. And because the candidate accepts online with an email one-time code, you have a clear record of when and how the offer was accepted.

What a small-business ATS should — and shouldn't — do

Enterprise recruiting platforms come with careers sites, job-board integrations, assessments, scheduling and analytics. For a company hiring a handful of roles a quarter, most of that goes unused while the subscription keeps running.

What small businesses actually need is simpler: one list of open roles, a clear view of where every candidate stands, a place for resumes and interview feedback, professional offer letters, and a smooth handover to onboarding and payroll. That's what PeopleVio's recruiting module is built around, as part of the HRMS you already use for attendance, leave and payroll — rather than another tool with its own login and bill.

If you later need a public careers page or job-board posting, you can keep advertising where you do today and still track every candidate in PeopleVio's pipeline.

Recruitment software price in India

PeopleVio is priced per active employee per month, starting at ₹59 on monthly billing or ₹49 billed annually, with lower rates for larger teams. Here's what a typical team pays each month:

Prices exclude GST. See the pricing page for every tier.