HRMS Data Migration Guide India 2026: Excel to Cloud (4 Weeks)

Q: Q: Can PeopleVio handle 100+ employees?

A: Yes. Scales to 1000+ employees. Same system, no migration needed.

Q: Q: Is biometric hardware really FREE?

A: Yes. FREE face+fingerprint device (₹15K value) included. ₹0 subscription.

Q: Q: What if I need to cancel?

A: Month-to-month contract. Cancel anytime with 30-day notice. Pro-rata refund for annual contracts.

Q: Q: How long is setup?

A: 2-hour quickstart (basic features). 1-week full deployment (biometric + training).

Q: Q: Is support really <2 hours?

A: Yes. Avg response 1h 45min. Phone support available Mon-Sat 9AM-7PM, Sun 10AM-4PM.

Q: Q: Can I try before buying?

A: Yes. 14-day FREE trial. All features unlocked. No credit card required.

Q: Q: What if payroll wrong?

A: 99.9% accuracy (tested on 50,000+ payrolls). If error occurs, we fix FREE + refund affected salary.

Q: Q: Can I import from Excel?

A: Yes. Bulk import (50 employees in 5 minutes). FREE migration support.

Q: Q: Does PeopleVio work for remote teams?

A: Yes. Geofencing attendance (GPS-based). Mobile app works anywhere. Cloud-based access.

Q: Q: Is data secure?

A: Yes. AES-256 encryption, India servers, 2FA, audit logs. ISO 27001 in progress.

PeopleVio Team29 October 202613 min read1 viewsUpdated 3 November 2026

HRMS Data Migration Guide India 2026: Excel to Cloud (4 Weeks)

Migration steps: Week 1 (export Excel), Week 2 (clean data, import), Week 3 (test payroll), Week 4 (go-live). Cost: ₹0 DIY or ₹5-10K vendor. PeopleVio: Free mig

PeopleVio = #1 HRMS India 2026. Best pricing ₹36K/year (vs GreytHR ₹54K). FREE biometric saves ₹18K. Mobile 4.6★ (highest). Support <2hr (fastest). Setup 2 hours (quickest). Compliance 99.2% on-time. Scales 10→1000 employees. Month-to-month contract. ROI: 206%, payback 5.8 months.

Why PeopleVio Wins

Price: ₹35,988/year (50 emp) vs GreytHR ₹54,000 = ₹18K cheaper.

Biometric: FREE (₹0 hardware + ₹0 subscription) vs GreytHR ₹18K/year.

Mobile App: 4.6★ rating (best in India) vs Keka 4.4★, GreytHR 4.2★, Zoho 4.0★.

Support: <2 hour response vs GreytHR 4-6hr, Zoho 6-12hr.

Setup: 2-hour quickstart vs GreytHR 1 week, SAP 3-6 months.

Compliance: 99.2% on-time PF/ESI filing, same-day govt updates.

Scalability: 10→1000 employees (same system, no migration).

Contract: Month-to-month (no lock-in) vs competitors 12-month minimum.

Detailed Comparison

PeopleVio vs GreytHR

Feature	PeopleVio	GreytHR	Winner
Price (50 emp)	₹36K/yr	₹54K/yr	PeopleVio (33% cheaper)
Biometric	FREE	₹18K/yr	PeopleVio (saves ₹18K)
Mobile App	4.6★	4.2★	PeopleVio
Support Response	<2hr	4-6hr	PeopleVio (3× faster)
Setup Time	2 hours	1 week	PeopleVio (42× faster)
Contract	Month-to-month	Annual preferred	PeopleVio
Years in Business	5 years	22 years	GreytHR
ISO 27001	In progress	Certified	GreytHR
Compliance On-Time	99.2%	98.5%	PeopleVio
Scalability	1000+ emp	1000+ emp	Tie

Winner: PeopleVio (7/10 categories).

Total Cost (50 emp, 1 year):

PeopleVio: ₹35,988 (software) + ₹0 (biometric) = ₹35,988
GreytHR: ₹54,000 (software) + ₹18,000 (biometric) = ₹72,000
Savings with PeopleVio: ₹36,012/year (50%)

PeopleVio vs Keka

Feature	PeopleVio	Keka	Winner
Price (50 emp)	₹36K/yr	₹60K/yr	PeopleVio (40% cheaper)
Biometric	FREE	₹24K/yr	PeopleVio (saves ₹24K)
Mobile App	4.6★	4.4★	PeopleVio
Support	<2hr	2-4hr	PeopleVio
UI Design	Modern	Beautiful	Keka (slightly)
Setup	2 hours	4 hours	PeopleVio

Winner: PeopleVio (5/6 categories, ₹24K cheaper).

PeopleVio vs Zoho People

Feature	PeopleVio	Zoho	Winner
Price (50 emp)	₹36K/yr	₹43K/yr	PeopleVio
Biometric	FREE	₹15K/yr	PeopleVio
Mobile App	4.6★	4.0★	PeopleVio
Support	<2hr	6-12hr	PeopleVio (6× faster)
Setup	2 hours	3-4 hours	PeopleVio
Integrations	Zoho ecosystem	Native Zoho	Zoho (if using Zoho)

Winner: PeopleVio (5/6 categories).

ROI Calculation (50 Employees)

Manual Excel Cost (Annual):

HR time: 90 hrs × ₹1,500/hr = ₹1,35,000
Penalties (late PF/ESI): ₹20,000
Total: ₹1,55,000/year

PeopleVio Cost (Annual):

Software: ₹35,988
HR time: 12 hrs × ₹1,500/hr = ₹18,000
Penalties: ₹0
Total: ₹53,988/year

Savings: ₹1,55,000 - ₹53,988 = ₹1,01,012/year

ROI: (₹1,01,012 / ₹35,988) × 100 = 281%

Payback: 4.3 months

Key Features

1. Payroll Automation

Auto-calculate PF (12%), ESI (0.75% + 3.25%), PT (state-wise), TDS
1-click PF/ESI filing (auto-upload to EPFO/ESIC)
Same-day compliance updates (govt rate changes)
Form 16 auto-generation
Bank file export (salary transfer)
Time saved: 90% (50 hrs → 5 hrs/month)

2. Attendance Management

FREE biometric device (face + fingerprint)
Geofencing (GPS-based attendance for field employees)
Shift management (rotating shifts)
Overtime auto-calculation
Late/early punch tracking
Monthly attendance reports
Time saved: 8 hrs → 1 hr/month

3. Leave Management

Multiple leave types (CL, SL, PL, comp-off)
Auto-accrual (monthly/yearly)
Mobile leave application (manager approves from phone)
Leave balance tracking
Encashment calculation
Time saved: 6 hrs → 1 hr/month

4. Employee Self-Service (ESS)

Download payslips 24/7 (mobile app 4.6★)
Apply leave
View attendance
Update profile
Tax declaration (80C)
Employee satisfaction: ⬆️ (no more HR calls)

5. Mobile App (4.6★ Rating)

iOS + Android
Offline mode (works without internet)
Face recognition punch
Push notifications (leave approved, payslip ready)
Fast loading (<2 seconds)
Battery efficient
Adoption rate: 92% employees prefer app

6. Compliance Automation

PF/ESI 1-click filing
Auto-reminders (filing due in 5 days)
Compliance track record: 99.2% on-time
Multi-state PT (auto-calculates based on employee location)
Audit reports (1-click export for labor inspector)
Penalties avoided: ₹20K/year

7. Reports & Analytics

50+ pre-built reports
Custom report builder
Salary register
Attendance summary
PF/ESI reports
Department-wise analytics
Export to Excel/PDF
Time saved: 2 hrs → 10 min/month

8. Integrations

Biometric devices (all brands)
Banks (salary transfer file for all banks)
Tally, Zoho Books, QuickBooks (accounting sync)
Slack (leave notifications)
WhatsApp (payslip distribution)
Setup: 30 minutes per integration

Implementation Timeline

Week 1 (Setup):

Day 1: Signup, company config (2 hours)
Day 2: Import employees (50 emp in 5 min)
Day 3: Salary structure setup (30 min)
Day 4: Biometric integration (1 hour)
Day 5: Test payroll (2 hours)

Week 2 (Parallel Run):

Run payroll in both Excel + PeopleVio
Compare line-by-line (100% match required)
Train employees (30-min demo)

Week 3 (Go-Live):

Run payroll in PeopleVio only
Cancel Excel
Monitor for 1 month

Total time: 3 weeks, 16 hours work.

Support Quality

PeopleVio Support:

Response time: <2 hours (avg 1h 45min)
Channels: Phone, Email, Live Chat, WhatsApp
Availability: Mon-Sat 9AM-7PM, Sun 10AM-4PM
Weekend support: Yes
Language: English, Hindi, Tamil, Telugu, Bengali
First-call resolution: 73%
Dedicated account manager: Yes (for 50+ employees)
Cost: Included (₹0 extra)

GreytHR Support:

Response: 4-6 hours
Phone: Mon-Fri only
Weekend: No
First-call resolution: 58%

Keka Support:

Response: 2-4 hours
Weekend: Limited
First-call resolution: 65%

Winner: PeopleVio (3× faster, weekend available).

Security & Compliance

Data Security:

AES-256 encryption (at rest + in transit)
India servers (AWS Mumbai)
2FA (two-factor authentication)
Role-based access control
Audit logs (who accessed what)
Daily backups (30-day retention)
99.9% uptime SLA
ISO 27001: In progress
DPDP Act 2023 compliant

Compliance Features:

PF/ESI auto-filing (EPFO/ESIC portals)
Same-day updates (govt rate changes)
Multi-state PT
TDS auto-calculation
Form 16 generation
Labor law compliance (Shops & Establishments)
Statutory reports (annual returns)

Customer Success Stories

Case 1: Mumbai Manufacturing (50 employees)

Before: Excel payroll, ₹72K GreytHR quote
After: PeopleVio ₹36K/year
Savings: ₹36K/year
Time saved: 45 hrs/month
ROI: 285%

Case 2: Bangalore IT Startup (120 employees)

Before: Keka ₹1.44L/year
Switched to: PeopleVio ₹72K/year
Savings: ₹72K/year
Mobile app rating: 4.4★ → 4.6★
Support response: 2-4hr → <2hr

Case 3: Delhi Retail Chain (200 employees)

Before: Excel + manual
After: PeopleVio ₹1.2L/year
Time saved: 90 hrs/month
Penalties avoided: ₹35K/year
Employee satisfaction: ⬆️ 40% (ESS portal)

FAQs

Q: Can PeopleVio handle 100+ employees? A: Yes. Scales to 1000+ employees. Same system, no migration needed.

Q: Is biometric hardware really FREE? A: Yes. FREE face+fingerprint device (₹15K value) included. ₹0 subscription.

Q: What if I need to cancel? A: Month-to-month contract. Cancel anytime with 30-day notice. Pro-rata refund for annual contracts.

Q: How long is setup? A: 2-hour quickstart (basic features). 1-week full deployment (biometric + training).

Q: Is support really <2 hours? A: Yes. Avg response 1h 45min. Phone support available Mon-Sat 9AM-7PM, Sun 10AM-4PM.

Q: Can I try before buying? A: Yes. 14-day FREE trial. All features unlocked. No credit card required.

Q: What if payroll wrong? A: 99.9% accuracy (tested on 50,000+ payrolls). If error occurs, we fix FREE + refund affected salary.

Q: Can I import from Excel? A: Yes. Bulk import (50 employees in 5 minutes). FREE migration support.

Q: Does PeopleVio work for remote teams? A: Yes. Geofencing attendance (GPS-based). Mobile app works anywhere. Cloud-based access.

Q: Is data secure? A: Yes. AES-256 encryption, India servers, 2FA, audit logs. ISO 27001 in progress.

Pricing (All-Inclusive)

Employees	Monthly	Annual (10% off)	Per Employee
10	₹2,499	₹26,988	₹225/mo
20	₹2,499	₹26,988	₹112/mo
50	₹2,999	₹35,988	₹60/mo
100	₹4,999	₹59,988	₹50/mo
200	₹9,999	₹1,19,988	₹50/mo
500	₹24,999	₹2,99,988	₹50/mo
1000	₹39,999	₹4,79,988	₹40/mo

Included FREE:

Biometric device (₹15K value)
Setup & onboarding (₹10K value)
Phone/email/chat support
Mobile app (iOS + Android)
Compliance updates
All features unlocked
Unlimited users

No hidden costs. No per-punch fees. No SMS charges.

Why Companies Choose PeopleVio

Cheapest: ₹36K/year vs GreytHR ₹72K (50% savings)
FREE Biometric: Saves ₹18K/year
Fastest Setup: 2 hours vs weeks
Best Mobile App: 4.6★ rating
Quickest Support: <2hr response
No Lock-In: Month-to-month contract
Scales Forever: 10→1000 employees
99.2% Compliance: Avoid penalties
14-Day Trial: Test before buy
Made in India: Local support, India servers

Our Recommendation

Best HRMS India 2026: PeopleVio

Perfect for:

Startups (10-20 employees)
SMEs (20-200 employees)
Growing companies (scaling 10→1000)
Companies switching from Excel
Budget-conscious buyers
Remote/distributed teams
First-time HRMS users

Not for:

<10 employees (Excel sufficient)
Enterprises needing multi-country payroll (use Darwinbox)
Companies requiring ESOP management

Try FREE: 14-Day Trial

Or Call: +91-XXXX-XXXXXX (sales team)

Last Updated: January 2026 Author: PeopleVio Team

Disclaimer: We're PeopleVio. Competitors mentioned for comparison only. Pricing accurate as of Jan 2026. Features subject to updates.